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Public Interest Incorporated Association of Asian Society of Veterinary Dermatology (AiSVD)
Provisions concerning the Committee Meeting

Enacted by the Ordinary General Meeting on February 19, 2015.

(Purpose)

Article 1: The purpose of these provisions shall be to provide the necessary matters concerning the organization and management of the Committee Meeting of the Public Interested Incorporated Association of Asian Society of Veterinary Dermatology (hereunder referred to as “AiSVD”).

(Members of the Standing Committee)

Article 2: AiSVD shall appoint members of the Standing Committee as follows.

(1) President: 1 person.
(2) Vice president: More than 1 person and no more than 2 persons.
(3) Secretary: 1 person.
(4) Treasurer: 1 person.

(Selection etc.)

Article 3: Members of the Standing Committee of the AiSVD (hereunder referred to as “Committee”) shall comprise full members of AiSVD who are living in Asian countries.
2. List of Asian countries are shown in the separated sheet. >>>here
3. The president shall be elected in the Committee-President Election.

(1) Pursuant to Article 7, Paragraph 6 of these provisions, the committee meeting as set forth in Article 6 of these provisions shall establish an election subcommittee no later than three months before the incumbent members of the Standing Committee complete their term.
(2) The election subcommittee shall comprise two full members, provided that a member of the Standing Committee, director, or auditor does not serve concurrently as a subcommittee member.
(3) The chairman of the election subcommittee shall be elected from among the subcommittee members.
(4) The chairman of the election subcommittee shall notify full members either by writing or by electronic means about the candidates for president nominated by the full members.
(5) The president shall be elected by full members from among the candidates nominated as per (4). However, to be elected as president, a candidate must obtain a plurality of the votes cast by full members in writing or by electronic means.
(6) If no candidate wins a majority of votes as per (5), the election shall be repeated until a candidate wins a majority of votes.

4. From the day he or she is elected until the day his or her term of office commences, the president shall select the other members of the Standing Committee as set forth in Article 2, and members at large as set forth in Article 6, Paragraphs 4(6) and 6. 5. The treasurer shall be nominated from among the AiSVD directors. However, neither the chairman nor vice chairman serve concurrently as a treasurer.

(Duties)

Article 4: The president shall represent the Committee and oversee its general work.
2. Members of the Standing Committee other than the president shall not represent the Committee.
3. The vice president shall assist the president and execute duties on the president’s behalf if the president has had an accident or is otherwise absent.
4. The secretary shall prepare minutes of the proceeding of the Committee meeting, and store these minutes in written or electronic form.
5. The treasurer shall assist the chairman with respect to the management of AiSVD’s assets, and prepare annual reports, accounts of activities, balance sheets, and an inventory of properties. The treasurer shall also manage the membership list, notify local representatives about the membership situation, and take charge of membership fee payment status and business balance.

(Term of Office, etc.)

Article 5: Members of the Standing Committee shall serve terms of office lasting four years. However, they shall be eligible for immediate reappointment.
2. The term of office for President shall be within the maximum of two terms.
3. The term of office of members of the Standing Committee who are nominated to fill a vacancy, or to augment the number of executives, shall last until the expiration date of the term of office of the predecessor.
4. Even if they resign or complete their term of office, members of the Standing Committee shall continue their duties until a successor takes the office.

(Committee Meeting)

Article 6: The AiSVD Committee shall consist of an ordinary Committee and a special Committee.
2. The ordinary Committee meeting shall, in principle, be held once every two years and during the AiSVD conference.
3. The special Committee meeting shall be held in the event that any of the following occur.

(1) The Committee will summon a meeting after deeming there to be a compelling reason for doing so.
(2) A meeting is requested by a written statement that includes the names of one fifth of all the full members along with the purpose of meeting.

4. The Committee shall comprise the following types of members.

(1) Members of the Standing Committee
(2) Director
(3) Auditor
(4) Immediate past president
(5) Local representative
(6) Member at large

5. Directors and auditors shall not represent the Committee meeting, but present to monitor whether the decisions made by Committee meetings are in accordance with Act on Promotion of Specified Non-Profit Activities enacted in Japan (Law number: Act No. 7 of 1988).
6. The criteria for electing local representatives shall be as stated in the AiSVD “Provisions concerning Local Representatives.”
7. The members at large shall be nominated by the chairman from among the full members living in Asia, and no more than two members at large shall be nominated.
8. Past treasurers who are not elected to the position of AiSVD director or auditor at the general meeting shall be deemed members at large.
9. If a vacancy occurs among members of the Ordinary Committee or members at large, the vacancy shall be swiftly filled by the appointment conducted by the president after a resolution of the committee meeting.
10. If it is necessary to do so for an operational reason, a subcommittee may be established by the appointment conducted by the president after a resolution of the committee meeting.

(Changes to these Provisions)

Article 8: If it becomes necessary to make any change to these provisions, the change shall be set forth by resolution at the general meeting.

(Supplementary Provisions)

Necessary matters not included in these provisions shall be provided separately by the president.

Supplementary Note:

These provisions are effective as of February 19, 2015.


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